Innovative ideas are the key to successful events and many other things. You must search and implement more creativity in your every work in order to make your work spark. In this pandemic time, you need to conduct an event that every employee can attend with safety and security.
The answer for such events is virtual town hall meetings. The town hall meeting is the source of seamless business communication among the remote employees & senior management about updates, announcements, or team meetings.
Adding some interaction tools or great ambiance will not be enough. Your event requires more than that. Curious what? You just need fantastic ideas to reach them online and provide them with all the information. That’s why here are the 8 extensive ideas that can be helpful to host an effective virtual town hall meeting.
8 Extensive Ideas for an Effective Virtual Town Hall Meeting!
You will need more than just a design or aspects of planning. Here’s a glance at the features you will need for a perfect virtual event.
Use More Conventional Icebreakers
You can add some questions or quizzes at the starting of your virtual town hall meeting. These starting icebreakers can be anything, like why or why not, emojis check-in, or any other random fun questions.
This way, you can add more excitement and curiosity to your employees for the complete meeting.
You can pre-record a video to introduce the event topic to the employees. Also, you can start your event by appreciating the brightest employees of your team, as acknowledgement and gratitude is the best way to motivate the employees for better performance in the future.
Add Live Performances
Most organizations prefer to add more entertainment to their events, probably when they conduct their annual or foundation day celebration online. If you are also organizing a virtual town hall meeting just for fun and entertainment, you can add a few live performances to entertain your employees. Hire a local agency and ask for musicians, magicians, stand-up comedy, or whatever show you want. You can also make the artists interact with the employees one on one.
Moreover, you can host open mic sessions to encourage your employees to show their artistic side talent. Allocate them a time and let them perform while displaying their hidden talent.
Provide Exclusive Chat Room for Discussion
You can connect with all the employees attending the virtual town hall meeting with you through various chat options. There are networking tables, text, audio or video calls, as well as diverse other group or individual chat options to make the event more interactive and engaging for your employees.
If you have an expert session, you can get a lot of interactive tools to engage with them. The employees can ask live questions, raise hands, and even encourage the speaker with hooting, clapping, and emoticons. In addition, you can use the audience poll to engage the attendees in your topic.
Don’t Forget to Set Reminders!
In a busy life, there are chances that you forget some of your work. Therefore, it is vital that you send reminders to your employees about the virtual town hall meeting. You can create some emailers or pop-ups on your company software so that everyone can remember the date and time.
Consequently, sending a notification with a happy greeting can change your employees’ moods. You can choose different images, quizzes, or any other fun idea to send a reminder to your employees.
Add More Entertaining & Engaging Tools
You can add a few more engaging tools to your virtual town hall meeting to make your employees enjoy and work together. Gamification is one of the best ways to make a fun environment. You can add some choices of games that employees can play and listen to the speaker concomitantly.
Also, you can add leaderboards to make a more competitive environment for the employees. You can offer some winning prizes to the winners to challenge everyone a little.
Celebrate Employees Birthday
You can celebrate your employees’ birthday at a virtual town hall meeting. Just make all the teammates and seniors wish them one-on-one and ask other employees to write creative wishes for the birthday person.
It can be challenging to conduct a virtual meeting on everyone’s birthday in a massive firm where more than hundreds of employees work. So, you can also organize a monthly meeting and wish everyone their birthday in that one meeting. For more creativity, you can display the birthday wishes on the banners of your virtual event.
Choose the Most Suitable Virtual Town Hall Meeting Platform
You must know that picking the right virtual town hall meeting platform is the first and most crucial step for a successful event. Choose the best virtual exhibition platform that can offer you incredible services and features. A trustworthy and secure virtual town hall solution can get you a better experience with more interactive and engaging events.
A scalable platform can assure that all the information shared on the event will be secure and accessible by the employees and employers hosting the event. Hence, get ready to amplify the success prospects of your event with well-equipped and relevant elements.
Collect Feedback & Suggestions for Future Events
There are various reasons behind taking feedback from employees. It will help you analyze the efficacy of your online event. Also, you can share with the employees how important their opinions are for the company. You can change, add or eliminate some of the sessions or parts as per the employee’s shared suggestions.
You can generate personalized surveys or feedback forms that will be sent automatically to all the employees via email.
So, these are the tips you must follow to host an effective virtual town hall meeting. You can consider these ideas to make more interactive and engaging events. There are numerous virtual town hall meeting platforms online but make sure you choose the one that can complement your event subject in order to reach a high success rate.
Hope, you will find this article beneficial to organizing the best virtual events.
